AlfredCare Dental is the team you would hire if you could: a front desk that files the first call, a visit screen the dentist and the assistant share, a treatment plan priced against real benefits and signed at the chair, and a biller that turns the signed note into a dental claim. One visit. One record. Nothing typed twice.
6-minute walkthrough · one patient, first phone call to filed claim
6-minute walkthrough · one patient, first phone call to filed claim
Built dental-native, not a medical scribe with a tooth chart
CDT procedure codes
Tooth, surfaces, quadrant
Phased treatment plans
Benefits, deductible, annual maximum
Perio charting, six sites a tooth
ADA claim form & 837D shape
Not in the operatory. In the gaps: the case that was explained in the room and priced at the desk an hour later, the note that waits until 9pm, the claim that comes back because nobody wrote the tooth.
The dentist explains it beautifully in the chair. Then the patient walks to the desk, where somebody else quotes a number from a different screen. Every step between the chair and the signature is a chance to say "let me think about it".
A note that is not signed is not billable. When charts get finished after the last patient, Monday's crown bills on Friday, and the payment clock never even started.
Missing tooth number. No surfaces. No narrative for the endo. A medical scribe never learned to write those, so somebody retypes the whole thing into the claim — and retyping is where denials are born.
Alfred fixes it where it starts:
AlfredCare Dental fixes it where it starts: the visit is captured once, in the room, and the same record carries the plan, the signature, the note and the claim.
Every screen below is the product, on a real visit, from the first ring
of the phone to the claim.
The front desk says the call back and every answer lands under the practice's own questions — what hurts, since when, carrier and member ID, the best number. One tap texts the patient a form for the rest: history, insurance, the alerts that change how a visit is run. When they arrive, check-in starts from what they already said.
The front desk says the call back and every answer lands under the practice's own questions — what hurts, since when, carrier and member ID, the best number. One tap texts the patient a form for the rest: history, insurance, the alerts that change how a visit is run. When they arrive, check-in starts from what they already said.
The dentist examines and explains; the scribe is listening. One tap turns what was said into a plan: the CDT codes with tooth and surfaces, the phases, both ways forward in the patient's words, and a few plain sentences the front desk can actually say. The assistant confirms every line — anything the dentist did not state is flagged, not invented.
The radio calls the front desk to the room. They arrive with the plan already priced against the patient's real benefits — what the plan pays, what the patient owes, phase by phase — and each payment option spelled out in money, not labels. The patient chooses a way forward and signs on the glass, before anything is done.
The dentist does today's phase with the scribe capturing the procedure as it happens. The assistant marks the phase done; the crown stays on the plan for next month. At checkout the front desk sees the terms the patient signed, what was actually done today, and exactly what is due now.
Anyone can draft the note, but only the dentist signs it. Billing then uses the signed note, tooth, surfaces, and area to generate the narrative that supports the claim.
The first call, the form on the patient's phone, seating, the exam, the plan, the signature, the treatment, checkout, the signed note and the claim.
The first call, the form on the patient's phone, seating, the exam, the plan, the signature, the treatment, checkout, the signed note and the claim.
Room 3 needs the dentist. The front desk is needed to present a plan. The patient is ready for checkout. Calls go out to whoever is on that job, on whatever screen is in their hand, and the answer travels back to the room.
CDT codes with tooth and surfaces, phases, fees from your schedule, and the estimate split into what the plan pays and what the patient owes - drafted from the conversation and confirmed by a human.
Both ways forward in plain words, the price by phase, the payment options in money, and a signature on the glass. Decline closes the case cleanly — no case left in limbo.
The assistant rooms the patient; the dentist walks into the same screen. Alerts, protocol, perio, films, the plan and the note — one record for both, on desktop or a phone.
Anyone can have the note written. Signing is the dentist's, enforced by the system, and the note records who signed and when. Approving a plan carries the same signature.
ADA claim form fields, CDT lines, tooth, surfaces and area, the narrative drafted from the signed note, and a check that what is billed today was actually done today.
Every room that needs somebody and how long it has waited. Plans waiting to be presented. Notes past the sign-off limit. Signed work still waiting to be done. Money accepted and collected today.
The front desk answers on a phone. The dentist opens the visit between rooms. The patient signs on the device in the room. No workstation required to keep a visit moving.
Point-of-service collection under the signed terms, what is due today versus next phase, and the crown that is signed but not yet placed kept out of today's claim.
Every screen below is the product, on a real visit, from the first ring
of the phone to the claim.
Room 3 needs the dentist. The front desk is needed to present a plan. The patient is ready for checkout. Calls go out to whoever is on that job, on whatever screen is in their hand, and the answer travels back to the room.
Your PMS is the ledger and the schedule. It was never going to listen to the room, draft the plan, or write the narrative that gets an endo paid. AlfredCare Dental does the clinical and revenue work around it.
A billing service fixes claims after the fact, for a slice of every collection. AlfredCare Dental removes the errors at the chair, where they are made — and the same record your assistant filled is the one the claim is built from.
Front desk, assistant, dentist, practice manager and biller work the same visit. The chart the claim is built from is the chart the assistant filled — untouched.
Alternatives, phases, the chosen option, the signature, what was performed and when. Signed is tracked separately from done, all the way into billing.
Rooming facts, the exam, the proposal, the procedure — each one routed to the part of the record it belongs to.
CDT, tooth, surfaces, quadrant, phases, benefits, perio: in the data model, not bolted onto a medical note.
Who is in the office and how long they have waited, every room calling, what was accepted and collected today, notes past the limit, claims outstanding.
Everyone who works in the office has a seat named for their role, so nobody shares a login and nobody pays for an empty chair. An outsourced billing service takes 3–10% of everything you collect; AlfredCare Dental works every visit, every day, and the practice keeps the record.
$199per seat / month
The exam, the plan and the signature only the dentist can give.
$79per seat / month
One seat for each assistant or hygienist at the chair.
$99per seat / month
The first call, the estimate and the signature in the chair.
$199per seat / month
The whole office on one board.
$149per seat / month
The signed note, turned into a dental claim.
3.0%of what you collect
We run the billing too. You watch the deposits.
Your office, per month
$410
Front Office bundle: 10% off $456
$4,104 a year on annual billing — two months free
Book a demoPractice manager and billing seats are added the same way. With a practice manager the bundle becomes Whole Office, 15% off.
More than one location?
The same seat prices in every office, with volume pricing from three up - and one board across all of them.
Prices above are what those categories publish or are reported to charge in 2026; your own quotes will vary. AlfredCare Dental does the clinical capture, the case presentation and the claim in one place, priced by the seat, beside the practice management software you already run.
Launch pricing for early practices, locked for 24 months. Two months free
on annual billing. Cancel any time.
No. Your PMS stays the schedule and the ledger. AlfredCare Dental is the clinical and revenue workspace around it: the call, the intake, the chairside plan, the signature, the note and the claim. Tell us which PMS you run — it shapes the order we build the integrations.
One seat per person who works in the system, named for their role. A dentist is a Dentist seat; each assistant or hygienist is a Clinical team seat; each person at the desk is a Front desk seat. The dentist and the assistant work the same visit screen — the seats differ in what each is allowed to do, not in where they work. Nobody needs to share a login, and a seat can move to a new hire.
The treating dentist, and only the dentist. Anyone at the chair can have the note written from the visit; the assistant sees that it is waiting for the dentist. The signature is enforced by the system and the note keeps who signed and when.
It is flagged, not invented. A drafted line that depends on something the dentist never stated — a crown material, the number of canals — comes with a note to confirm, and a human confirms every line before anything is presented or billed.
No. The pre-visit form is a link sent to their phone, opened with their date of birth. The plan is presented and signed on whatever device is in the room.
The case closes cleanly. The decline is recorded on the plan, the room is told, and nothing sits half-open in a worklist for weeks.
Your fee schedule, your first-call questions, your seating protocols and your team's roles are set up in one session. The first visits run the same week.
Twenty minutes, your own workflow, no slides. We will run a visit
end to end and you can tell us where it breaks.
